Before embarking on a detailed fee proposal for the full scope of services — especially when the full road map is not yet delineated — it is crucial to conduct a comprehensive programming and conceptual design study. By participating in a charrette, a planning meeting in which all stakeholders come together to capture the vision, values and ideas, and developing a conceptual design report, stakeholders and representatives from multiple disciplines can reach a clearly defined agreement on the scope, budget and schedule at the earliest stages of the project.
Once the owner provides the end goal — such as an airline wanting a new hangar in place by a specific date because of airport leasing needs — the team is able to work backward, building in time for construction, which is preceded by time for permitting, design and so forth. Clear understanding of the scope of what the project will need is likely to dictate permit requirements, equipment orders and more.
After running through the owner’s list of needs, the team can develop a preliminary layout and ask how well it matches what was envisioned. The consultant can use that initial layout to engage in discussions: more of one feature, less of another, perhaps a different configuration. Talking through those variables early on lets the team work through the implications of each for the scope, as well as trickle-down effects into schedule and cost.
Having a multidisciplinary team — potentially including environmental, water and transportation professionals — in the charrette provides extra insights into the implications, resulting in a stronger final plan built on more exacting estimates.